This PowerShell script manages large Microsoft 365 mailbox folders by splitting them into smaller ones with no more than 99,999 emails each. It uses the Microsoft Graph API to authenticate the user, fetch mailbox folders, and handle operations like creating new folders and moving emails in batches. Key features include:
- Logging: Tracks every step of the process, including successes, errors, and retries, to a log file.
- Error Handling and Retry Logic: Ensures robust execution with multiple attempts for each operation.
- Batch Processing: Moves emails in batches of 99,999 to newly created folders, minimizing API call limits.
- Interactive Confirmation: Asks the user for confirmation before performing the split.
The script ensures mailbox organization and avoids performance issues caused by excessively large folders.
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[crayon–67ef0ae446b22412791179 inline=“true” ]<br /># Install the Microsoft Graph PowerShell module if it’s not installed Install–Module Microsoft.Graph –Scope CurrentUser –Force –AllowClobber # Function to write log to the file function Write–Log { param ( [string]$message, [string]$logFileName ) $timestamp = Get–Date –Format “yyyy-MM-dd HH:mm:ss” $logMessage = “$timestamp – $message” $logMessage | Out–File –FilePath $logFileName –Append Write–Host $logMessage # Also output to console } # Step 1: Authenticate the user using device code flow Write–Host “Please authenticate to Microsoft Graph…” $logFileName = “Mailbox_Split_Log.txt” # Log the start of the process Write–Log “Starting the mailbox split operation…” $logFileName # Authenticate the user Connect–MgGraph –Scopes “Mail.ReadWrite”, “Mail.Move”, “MailFolders.ReadWrite” # Confirm authentication $me = Get–MgUser –UserId “me” Write–Log “Authenticated as: $($me.DisplayName) ($($me.UserPrincipalName))” $logFileName # Step 2: Get the current user’s mailbox folders Write–Log “Fetching folders for $($me.UserPrincipalName)” $logFileName $folders = Get–MgUserMailFolder –UserId “me” –All # Step 3: Analyze and summarize folders with more than 99,999 items $largeFolders = $folders | Where–Object { $_.TotalItemCount –gt 99999 } # Display summary of folders to be split foreach ($folder in $largeFolders) { $totalItems = $folder.TotalItemCount $excessItems = $totalItems – 99999 $numNewFolders = [math]::Ceiling($excessItems / 99999) Write–Log “Folder: $($folder.DisplayName) (ID: $($folder.Id))” $logFileName Write–Log “Total Items: $totalItems” $logFileName Write–Log “Items to be moved: $excessItems” $logFileName Write–Log “Proposed new folders: $numNewFolders” $logFileName } # Step 4: Confirm before proceeding $confirmation = Read–Host –Prompt “Do you want to proceed with splitting the folders? (yes/no)” if ($confirmation –ne “yes”) { Write–Log “Operation canceled by user.” $logFileName Write–Host “Operation canceled.” Exit } # Error handling function for retries with logging function Retry–Operation { param ( [scriptblock]$ScriptBlock, [int]$MaxRetries = 3, [int]$RetryDelay = 5, # Seconds to wait between retries [string]$logFileName ) $attempt = 0 while ($attempt –lt $MaxRetries) { try { $attempt++ Write–Log “Attempt $attempt to execute operation.” $logFileName & $ScriptBlock Write–Log “Operation succeeded on attempt $attempt.” $logFileName return # Success, exit the retry loop } catch { Write–Log “Attempt $attempt failed: $($_.Exception.Message)” $logFileName # Log the entire error details (stack trace, message, etc.) Write–Log “Error Details: $($_ | Out-String)” $logFileName if ($attempt –eq $MaxRetries) { $errorMsg = “Max retries reached. Operation failed.” Write–Log $errorMsg $logFileName throw $errorMsg } Write–Log “Retrying in $RetryDelay seconds…” $logFileName Start–Sleep –Seconds $RetryDelay } } } # Function to create a new folder with retry logic and logging function Create–NewMailFolder { param ( [string]$parentFolderId, [string]$folderName, [string]$logFileName ) Retry–Operation –ScriptBlock { $newFolder = New–MgUserMailFolder –UserId “me” –DisplayName $folderName –ParentFolderId $parentFolderId Write–Log “Created new folder $folderName with ID $($newFolder.Id)” $logFileName return $newFolder.Id } –logFileName $logFileName } # Function to move emails in batches with retry logic and logging function Move–EmailsInBatches { param ( [string]$sourceFolderId, [string]$destinationFolderId, [int]$batchSize = 99999, [string]$logFileName ) Retry–Operation –ScriptBlock { # Get messages in the source folder $messages = Get–MgUserMailFolderMessage –UserId “me” –MailFolderId $sourceFolderId –Top $batchSize foreach ($message in $messages) { $messageId = $message.Id # Move the message Retry–Operation –ScriptBlock { Move–MgUserMessage –UserId “me” –MessageId $messageId –DestinationId $destinationFolderId Write–Log “Moved message $messageId to folder $destinationFolderId” $logFileName } –logFileName $logFileName } Write–Log “Moved $batchSize messages from folder $sourceFolderId to folder $destinationFolderId” $logFileName } –logFileName $logFileName } # Process each large folder with error handling, retries, and logging foreach ($folder in $largeFolders) { $folderId = $folder.Id $totalItems = $folder.TotalItemCount $excessItems = $totalItems – 99999 if ($excessItems –gt 0) { $numNewFolders = [math]::Ceiling($excessItems / 99999) # Create the necessary number of new folders and move items for ($i = 1; $i –le $numNewFolders; $i++) { $newFolderName = “split_${folderId}_$i” $newFolderId = Create–NewMailFolder –parentFolderId $folderId –folderName $newFolderName –logFileName $logFileName # Move emails to the new folder if ($i –lt $numNewFolders) { # Move a full batch of 99,999 emails Move–EmailsInBatches –sourceFolderId $folderId –destinationFolderId $newFolderId –batchSize 99999 –logFileName $logFileName } else { # Move the remainder (less than 99,999 emails) $remainder = $excessItems % 99999 Move–EmailsInBatches –sourceFolderId $folderId –destinationFolderId $newFolderId –batchSize $remainder –logFileName $logFileName } } } } Write–Log “All folder splits and moves for $($me.UserPrincipalName) are completed!” $logFileName Write–Host “All folder splits and moves are completed!” |
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[crayon–67ef0ae446b28570480388 inline=“true” ]@echo off powershell.exe –ExecutionPolicy Bypass –File “C:\Path\To\SplitMailbox.ps1” pause |
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